Belgium

   Address

  • Passport: Original Passport with validity of minimum six months (from the date of return) and minimum two blank pages (Back to back) for visa stamp. 
    Please note :
    a) Passports issued beyond 10 years will not be accepted by the Embassy 
    b) Handwritten passports will not be accepted.
    c) Indian Passports can only be accepted if their bio data (name, date of birth, place of birth & sex) have not been modified by an "observation". However, observation regarding the validity of the passport or any observation on the last page is acceptable.
    d) Attach all your old passports (if any)
  • Schengen Visa Application Form: Visa application form must be filled online https://visaonweb.diplomatie.be/ . Post filling the form, 2 printout has to be taken and duly signed by the applicant on column 37 and main column .
    The following form also need to be duly filled, signed and submitted along with the application
    a) Letter of Gurantee 
    Please note : Applicant mobile number should be mentioned in visa form as Embassy / Consulate can contact the applicant at any point of time during visa processing
  • Photo Specification: Two recent passport size coloured photographs with matt or semi matt finish, 60%-80% face coverage, white background and without border (Size: 35mm x 45mm) 
    Please note: Photograph should not be more than 3 months old,scanned/stapled and should not be used in any of the previous visas.
  • Covering Letter : Covering-letter from applicant on company’s letter head stating his name, designation, passport number,purpose and duration of visit duly signed by authorized signatory and addressed to – The Visa Officer, Embassy of Belgium, New Delhi
  • Invitation Letter: Invitation Letter from Belgian host / inviting Company on its letter head stating the purpose of travel and duration of stay and should be duly signed with signatory’s name and designation.
  • Airline Reservation : Ticket Itinerary
  • Proof of Accommodation : Hotel confirmation for the entire period of stay in Schengen area. 
    Please note: Hotel should match the ticket dates and maximum stay should be in Belguim
  • Medical: Overseas Medical Insurance for the stay duration amounting to 30,000 Euros to be submitted in original along with the photocopy. Insurance to be done by the Authorized Insurance Companies
  • Financials 
    a) Company’s and Personal I.T.R for last 3 yrs along with applicant's pan card copy.
    b) Company and Personal Bank Statement for last six months mentioning the Bank’s name, Bank’s Telephone Number clearly.Note : Bank Statement should be on A4 size paper with seal and signature.
  • Indian Company should provide proof of existing commercial relationship, if it has already done business with the inviting company in Belgium like Business Contract, Bill of Lading etc
  • For First Time Traveler (Following documents apart from the above mentioned documents need to be submitted along with the application) 
    Proof of Occupation 
    a) Company Registration Certificate / Certificate of Incorporation 
    b) Brief Company Profile 
    c) Articles of Memorandum (Incase the applicant is MD/Director) 
    d) Proof of Proprietorship / Partnership (In case applicant is Proprietor / Partner in a firm) 
    e) Import / Export License (if applicable) 
    f) Ownership proof
  • Passport Collection Process: With immediate effect, Embassy has announced that representatives cannot collect the documents on behalf of an applicant from Belgium Visa Application Centres except in following conditions :

    a) Immediate family member(that is Parents, Children, Spouse)
    b) One member of a family group collecting the passports of the whole family.
    c) A person collecting on behalf of Government officials if authorized on the Government letter head or department.

    If any of the above comes for passport collection they need to carry the following documents:
    a) Original Government ID card
    b) Original ICR
    c) Original authorization letter from applicant

    However, applicants who do not wish to collect their documents in person and whose documents cannot be collected by one of the above, will get their passports back by courier at an additional cost of Rs. 300/- to the dispatch address mentioned in the courier form which has to be submitted along with the visa application.
  • Please Note:
    a) In case of a business applicant, if the applicant wishes to receive the passport to his/her office, then the same needs to be mentioned in the covering-letter and the applicant’s office address needs to be mentioned in the courier request form .
    b) For application withdrawal cases, the passport needs to be collected from VFS only.
  • **All the documents should be submitted in two sets, one original & one photocopy of the same.
  • New Procedure for Schengen Visa Applications: With immediate effect, Indian citizens travelling to Schengen countries for short-term (max 90 days in 180 days) will have to visit VFS visa application centre personally to provide biometric data (fingerprints and digital photograph). For subsequent applications within next 5 years the biometric data will be copied from the previous visa application included in the VIS.
    Udaan-offices across India can facilitate the following services:-
    a) Arrange appointment for biometrics at VFS centres as per applicants’ convenience.
    b) Offer expert guidance on the documentation for the relevant visa application.
    c) Provide ‘Meet & Assist’ service at VFS centres by our Schengen specialists (24x7)
    d) Assist in visa fee payments (Online, Demand Draft, Cash)

    Exemptions from biometrics
  • IMPORTANT NOTE: As per the new visa application procedure, applicants seeking Belgium visa will have to visit the visa application centre in person to submit their applications as biometric fingerprint data along with a live photograph is required for all the short term applications (Including VIS applications). Live photograph is also mandatory for long term visa applicants and children below the age of 12 years

   buisness checklist

   Jurisdiction

   Visa Fees

   Processing Time

10 - 15 working days 

   Submission Timings

   Collection Timings

   Address

  • Passport: Original Passport with validity of minimum six months (from the date of return) and minimum two blank pages (Back to back) for visa stamp. 
    Please note :
    a) Passports issued beyond 10 years will not be accepted by the Embassy 
    b) Handwritten passports will not be accepted.
    c) Indian Passports can only be accepted if their bio data (name, date of birth, place of birth & sex) have not been modified by an "observation". However, observation regarding the validity of the passport or any observation on the last page is acceptable.
    d) Attach all your old passports (if any)
  • Schengen Visa Application Form: Visa application form must be filled online https://visaonweb.diplomatie.be/ . Post filling the form, 2 printout has to be taken and duly signed by the applicant on column 37 and main column .
    The following form also need to be duly filled, signed and submitted along with the application
    a) Letter of Gurantee 
    Please note : Applicant mobile number should be mentioned in visa form as Embassy / Consulate can contact the applicant at any point of time during visa processing
  • Photo Specification: Two recent passport size coloured photographs with matt or semi matt finish, 60%-80% face coverage, white background and without border (Size: 35mm x 45mm) 
    Please note: Photograph should not be more than 3 months old,scanned/stapled and should not be used in any of the previous visas.
  • Covering Letter : Covering-letter from applicant on company’s letter head stating his name, designation, passport number,purpose and duration of visit duly signed by authorized signatory and addressed to – The Visa Officer, Embassy of Belgium, New Delhi
  • Invitation Letter: Invitation Letter from Belgian host / inviting Company on its letter head stating the purpose of travel and duration of stay and should be duly signed with signatory’s name and designation.
  • Airline Reservation : Ticket Itinerary
  • Proof of Accommodation : Hotel confirmation for the entire period of stay in Schengen area. 
    Please note: Hotel should match the ticket dates and maximum stay should be in Belguim
  • Medical: Overseas Medical Insurance for the stay duration amounting to 30,000 Euros to be submitted in original along with the photocopy. Insurance to be done by the Authorized Insurance Companies
  • Financials 
    a) Company’s and Personal I.T.R for last 3 yrs along with applicant's pan card copy.
    b) Company and Personal Bank Statement for last six months mentioning the Bank’s name, Bank’s Telephone Number clearly.Note : Bank Statement should be on A4 size paper with seal and signature.
  • Indian Company should provide proof of existing commercial relationship, if it has already done business with the inviting company in Belgium like Business Contract, Bill of Lading etc
  • For First Time Traveler (Following documents apart from the above mentioned documents need to be submitted along with the application) 
    Proof of Occupation 
    a) Company Registration Certificate / Certificate of Incorporation 
    b) Brief Company Profile 
    c) Articles of Memorandum (Incase the applicant is MD/Director) 
    d) Proof of Proprietorship / Partnership (In case applicant is Proprietor / Partner in a firm) 
    e) Import / Export License (if applicable) 
    f) Ownership proof
  • Passport Collection Process: With immediate effect, Embassy has announced that representatives cannot collect the documents on behalf of an applicant from Belgium Visa Application Centres except in following conditions :

    a) Immediate family member(that is Parents, Children, Spouse)
    b) One member of a family group collecting the passports of the whole family.
    c) A person collecting on behalf of Government officials if authorized on the Government letter head or department.

    If any of the above comes for passport collection they need to carry the following documents:
    a) Original Government ID card
    b) Original ICR
    c) Original authorization letter from applicant

    However, applicants who do not wish to collect their documents in person and whose documents cannot be collected by one of the above, will get their passports back by courier at an additional cost of Rs. 300/- to the dispatch address mentioned in the courier form which has to be submitted along with the visa application.
  • Please Note:
    a) In case of a business applicant, if the applicant wishes to receive the passport to his/her office, then the same needs to be mentioned in the covering-letter and the applicant’s office address needs to be mentioned in the courier request form .
    b) For application withdrawal cases, the passport needs to be collected from VFS only.
  • **All the documents should be submitted in two sets, one original & one photocopy of the same.
  • New Procedure for Schengen Visa Applications: With immediate effect, Indian citizens travelling to Schengen countries for short-term (max 90 days in 180 days) will have to visit VFS visa application centre personally to provide biometric data (fingerprints and digital photograph). For subsequent applications within next 5 years the biometric data will be copied from the previous visa application included in the VIS.
    Udaan-offices across India can facilitate the following services:-
    a) Arrange appointment for biometrics at VFS centres as per applicants’ convenience.
    b) Offer expert guidance on the documentation for the relevant visa application.
    c) Provide ‘Meet & Assist’ service at VFS centres by our Schengen specialists (24x7)
    d) Assist in visa fee payments (Online, Demand Draft, Cash)

    Exemptions from biometrics
  • IMPORTANT NOTE: As per the new visa application procedure, applicants seeking Belgium visa will have to visit the visa application centre in person to submit their applications as biometric fingerprint data along with a live photograph is required for all the short term applications (Including VIS applications). Live photograph is also mandatory for long term visa applicants and children below the age of 12 years

   tourist checklist

   Jurisdiction

   Visa Fees

   Processing Time

   Submission Timings

   Collection Timings